INSTURCTIONS FOR INVITED SPEAKERS AND BRIGHT SPARKS PRESENTERS

 

IMPORTANT INFORMATION FOR INVITED SPEAKERS– Please read through

All presentations are planned in real time. If you prefer to send in pre-recorded video presentation of your talk, please let us know in advance (via email to info@eci2021.org) and send your video presentation – adhered to your allocated speaking time and in MP4 format by July 30, 2021. If you participate with a pre-recorded video, we would appreciate if you join in live for discussion which will take place at the end of the session. If you need assistance on how to record your presentation, you may find instructions below.

Please use the power point template slide while preparing your own presentation. Presentation slide deck must be 16:9. Kindly remember to include a disclosure slide at the beginning of the presentation if you have anything to disclose, otherwise please add “No Disclosures” (Sample disclosure slide is attached). Please note it is mandatory for all presenters to complete a consent form which will be sent to you with your virtual congress login details a few days before you can access the virtual platform.

Our technical team will send you the zoom link for you to connect to your meeting room in advance and we kindly ask you to be ready and join 15 minutes prior to your session on the day of your presentation. Once you connect to your meeting room, our technical team will test everyone’s connections, microphones and cameras for proper broadcasting. It is important to connect in advance to participate in this rehearsal. Once the session time comes, technical team will start the live broadcast. Please make sure to have a good internet connection, isolate yourself in a quiet room with no background noise, sit in a place with a clean background where people can clearly see your face and use headsets for smooth broadcast.

Live Connection to Discussion: Once all talks are finished in your session, you will be asked to join live for Q&A sessions. Our technical team will email you the zoom link for you to connect to your meeting room in advance, please be ready 15 minutes before connecting in order for our technical team to make necessary connection arrangements and rehearsal.

 

Instructions on how to prepare and record your presentation is detailed below:

To ensure an optimal video recording, please follow these guidelines:

  • Make sure to have a good internet connection AND use the browser Chrome
  • Use a headset or earphones with a microphone
  • Isolate yourself in a quiet room with no background noise
  • Sit in a place with a clean background where people can clearly see your face. Place a light with a lampshade in front of you and behind your webcam.
  • Make sure you practice inadvance to avoid presentation to go over the allocated time.

 

Instructions for recording:

1) Open your Powerpoint or Keynote presentation and complete the final checks.

2) Open the Zoom program and create a private meeting with the “New Meeting” button.

3) Complete your Audio and Video controls.

4) Zoom program will start the sharing of your screen by clicking the green “Share Screen” button on the bottom menu.

5) Start your Keynote or Powerpoint presentation as a full screen slideshow, presentation show.

6) Move your own webcam camera image to the upper right corner of your screen, so it will not to interfere with your presentation.

7) Move your mouse or trackpad over the (You’re Screen Sharing) section that appears as a green band at the top of your screen.

8) Open the menu with three dots at the end of the top menu (…) and click the “Record” tab.

9) Your presentation video recording process has started with your own video image.

10) Make your presentation with your video and audio narration using the arrow signs on your keyboard or your mouse.

11) When your presentation is completed, stop the recording with “Stop Recording” by reaching the menu described in item 7.

12) End the screen sharing with the red “Stop Share” Button on the same band.

13) In the zoom program, click the “End” button on the sub menu band to exit the zoom meeting with the “End Meeting for All” option

14) After you leave the meeting, the “Converting Video” window will automatically open and the process of converting your presentation recording into video in mp4 format will begin.

15) When the “Converting Video” process is completed, the folder where the video is recorded will open automatically and the video file will be displayed as “zoom_0.mp4”.

16) Play the video for testing purposes and name the file “TALK TITLE_LASTNAME_NAME”

17) You can send this recorded video file using file sharing websites such as wetransfer.com or filemail.com

18) It is important that you send your recording by July 30, 2021 via email at info@eci2021.org.

Note: The default recording location of Zoom video recording files on your computers is defined as my documents / zoom / folder. If you accidentally close the window that opens automatically after Video Convert, you can access the video file by going to this location on your computer.

You can also see how to record your presentation using the zoom, by following the instructions on the youtube link below.

https://youtu.be/Ld4uDzpVTFI

 

IMPORTANT INFORMATION FOR BRIGHT SPARKS PRESENTERS – Please read through

All presentations are planned in real time. If you prefer to send in pre-recorded video presentation of your talk, please let us know in advance (via email to eciworkshop@serenas.com.tr) and send your video presentation. Speaking time for each presenter will be maximum 10 minutes. Presentations longer than 10 minutes will be cut off. You must send in your video presentation recording – adhered to your allocated speaking time and in MP4 format by August 15, 2021 via email at eciworkshop@serenas.com.tr.

If you participate with a pre-recorded video, we would appreciate if you join in live for discussion which will take place at the end of the session. If you need assistance on how to record your presentation, you may find instructions below.

Please use the power point template slide while preparing your own presentation. Presentation slide deck must be 16:9. Kindly remember to include a disclosure slide at the beginning of the presentation if you have anything to disclose, otherwise please add “No Disclosures” (Sample disclosure slide is attached). Please note it is mandatory for all presenters to complete a consent form which will be sent to you with your virtual congress login details a few days before you can access the virtual platform.

Our technical team will send you the zoom link for you to connect to your meeting room in advance and we kindly ask you to be ready and join 15 minutes prior to your session on the day of your presentation. Once you connect to your meeting room, our technical team will test everyone’s connections, microphones and cameras for proper broadcasting. It is important to connect in advance to participate in this rehearsal. Once the session time comes, technical team will start the live broadcast. Please make sure to have a good internet connection, isolate yourself in a quiet room with no background noise, sit in a place with a clean background where people can clearly see your face and use headsets for smooth broadcast.

Live Connection to Discussion: Once all talks are finished in your session, you will be asked to join live for Q&A sessions. Our technical team will email you the zoom link for you to connect to your meeting room in advance, please be  ready 15 minutes before connecting in order for our technical team to make necessary connection arrangements and rehearsal.

Instructions on how to prepare and record your presentation is detailed below:

Please  note that you will need to save your Powerpoint and/or Keynote presentations as mp4 video with your camera image. You can achieve video recording effortlessly using the Zoom video conferencing application. If you have not used the zoom video conferencing application before, you will need to go to http://www.zoom.us  to download the zoom meeting client application to your computer, create a free zoom account by running the application or log in with your google or facebook accounts. After installation and sign In, you will be able to create a video recording of your presentation by opening a virtual meeting of your own.

To ensure an optimal video recording, please follow these guidelines:

  • Make sure to have a good internet connection AND use the browser Chrome
  • Use a headset or earphones with a microphone
  • Isolate yourself in a quiet room with no background noise
  • Sit in a place with a clean background where people can clearly see your face. Place a light with a lampshade in front of you and behind your webcam.
  • Make sure you practice inadvance to avoid presentation to go over the allocated time.

 

Instructions for recording:

1) Open your Powerpoint or Keynote presentation and complete the final checks.

2) Open the Zoom program and create a private meeting with the “New Meeting” button.

3) Complete your Audio and Video controls.

4) Zoom program will start the sharing of your screen by clicking the green “Share Screen” button on the bottom menu.

5) Start your Keynote or Powerpoint presentation as a full screen slideshow, presentation show.

6) Move your own webcam camera image to the upper right corner of your screen, so it will not to interfere with your presentation.

7) Move your mouse or trackpad over the (You’re Screen Sharing) section that appears as a green band at the top of your screen.

8) Open the menu with three dots at the end of the top menu (…) and click the “Record” tab.

9) Your presentation video recording process has started with your own video image.

10) Make your presentation with your video and audio narration using the arrow signs on your keyboard or your mouse.

11) When your presentation is completed, stop the recording with “Stop Recording” by reaching the menu described in item 7.

12) End the screen sharing with the red “Stop Share” Button on the same band.

13) In the zoom program, click the “End” button on the sub menu band to exit the zoom meeting with the “End Meeting for All” option

14) After you leave the meeting, the “Converting Video” window will automatically open and the process of converting your presentation recording into video in mp4 format will begin.

15) When the “Converting Video” process is completed, the folder where the video is recorded will open automatically and the video file will be displayed as “zoom_0.mp4”.

16) Play the video for testing purposes and name the file “PUBLICATION_NO_LASTNAME_NAME”

17) You can send this recorded video file using file sharing websites such as wetransfer.com or filemail.com

18) It is important that you send your recording by August 15, 2021 via email at eciworkshop@serenas.com.tr. You may not be able to participate to present your work, if you fail to send in your recording by the deadline.

Note: The default recording location of Zoom video recording files on your computers is defined as my documents / zoom / folder. If you accidentally close the window that opens automatically after Video Convert, you can access the video file by going to this location on your computer.

You can also see how to record your presentation using the zoom, by following the instructions on the youtube link below.

https://youtu.be/Ld4uDzpVTFI

If you need further assistance you may contact ECI 2021 Organization Team at info@eci2021.org or at eci2021@serenas.com.tr.

 

Please note all only registered Bright Sparks workshop presenters will be able to appear in the program and present.